Privacy Policy – V-SPEDITION s.r.o.
Data Controller
V-SPEDITION s.r.o., Rovné 137, 067 32 Rovné, Humenné District, Slovakia, Company ID No.: 51826038, registered in the Commercial Register of the District Court Prešov, Section: Sro, Entry No.: 36680/P.
E-mail: v-spedition@v-spedition.sk · Telephone: 0944366624 · Website: www.v-spedition.sk (hereinafter referred to as “V-SPEDITION s.r.o.” or the “Controller”).
The Controller has not appointed a Data Protection Officer (DPO). For any questions concerning personal data protection, please contact us at the e-mail address above or write to our registered office.
Introduction
V-SPEDITION s.r.o. respects the privacy of everyone with whom it comes into contact. This Privacy Policy explains what personal data we process, why we process it, whom we share it with, and what rights you have. Processing is governed by Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) and Act No. 18/2018 Coll. on Personal Data Protection, as amended.
We never sell your personal data or use it for purposes other than those for which it was collected. We may update this Privacy Policy; the current version is always available at www.v-spedition.sk. This version is effective from 21 October 2026.
Who This Policy Applies To
This Privacy Policy applies to the following groups of individuals (hereinafter referred to as “data subjects”):
Customers, persons ordering transport services, and their contact persons.
Carriers and subcontractors, their statutory representatives, contact persons, and drivers.
Other suppliers and business partners.
Persons present during loading and unloading (consignors and consignees).
Job applicants.
Persons who contact us by e-mail, telephone, or through our website.
We process the personal data of our own employees under separate internal policies.
What Personal Data We Process
We only process data necessary for the relevant purpose, in particular:
Identification details: first name, surname, title, business name, company identification number, tax identification number, VAT identification number, and registered office or business address.
Contact details: telephone number, e-mail address, and job title.
Transport details: driver’s name, vehicle and semi-trailer registration numbers, loading and unloading locations and times, and information contained in CMR consignment notes and transport documents.
Billing details: bank account number and information contained in invoices and credit notes.
Details of carrier and driver authorisations where required for the transport concerned (e.g. licences, insurance, and ADR certificates).
Job applicant data: CVs and information voluntarily provided by applicants.
We do not process special categories of personal data (e.g. health data).
Purposes and Legal Bases for Processing
| Purpose | Legal basis |
|---|---|
| Entering into and performing transport or freight forwarding contracts, processing transport orders, and communication during transport | Performance of a contract, Article 6(1)(b) GDPR |
| Communication with the contact persons and drivers of contractual partners | Legitimate interest in the proper performance of a contract, Article 6(1)(f) GDPR |
| Accounting, invoicing, and compliance with tax obligations | Legal obligation (Act No. 431/2002 Coll. on Accounting and Act No. 222/2004 Coll. on Value Added Tax), Article 6(1)(c) GDPR |
| Handling complaints and damage incidents, and pursuing legal claims | Legitimate interest, Article 6(1)(f) GDPR |
| Recruitment for a job vacancy | Taking steps prior to entering into a contract, Article 6(1)(b) GDPR; retaining CVs for future vacancies only with consent, Article 6(1)(a) GDPR |
Providing the data necessary to enter into and perform a contract is a contractual requirement. Without this data, we cannot arrange transport. We do not carry out automated decision-making or profiling.
Recipients and Transfers to Third Countries
We only disclose personal data to the extent necessary for the relevant purpose, to:
Carriers, customers, consignors, and consignees involved in the particular transport.
Our external accounting firm and providers of IT services and software (processors bound by contractual and confidentiality obligations).
Insurance companies, lawyers, and courts when handling damage incidents and disputes.
Public authorities (e.g. customs and tax authorities or the police), where required by law.
For international transport, data (e.g. the driver’s name and vehicle registration number) may also be disclosed to partners in countries outside the EU. This only takes place to the extent necessary to perform the transport contract, pursuant to Article 49(1)(b) and (c) GDPR.
Retention Periods
We only retain personal data for as long as necessary for the relevant purpose:
Contract and order data: for the duration of the contractual relationship and subsequently until the applicable limitation periods expire.
Accounting documents: for 10 years from the end of the year to which they relate (under the Accounting Act).
Data relating to complaints and disputes: until their final resolution.
Applicants’ CVs: until the recruitment process ends or, with consent, for a maximum of one year.
Once these periods expire, we securely erase or destroy the data.
Your Rights
As a data subject, you have the right to:
Access your personal data and obtain a copy.
Have inaccurate or incomplete data corrected.
Have data erased if it is no longer necessary or is being processed unlawfully.
Restrict processing.
Data portability for data we process on the basis of a contract or consent.
Object to processing based on legitimate interests.
Withdraw your consent at any time, without affecting the lawfulness of processing carried out before its withdrawal.
You may submit a request by e-mail or in writing to our registered office. We will respond without undue delay and no later than one month after receiving your request.
If you believe that the processing of your personal data infringes applicable regulations, you may lodge a complaint with the supervisory authority: the Office for Personal Data Protection of the Slovak Republic, Hraničná 12, 820 07 Bratislava 27, Slovakia, www.dataprotection.gov.sk.
Final Provisions
The Controller has implemented appropriate technical and organisational measures to protect personal data against loss, misuse, and unauthorised access. Employees and processors with access to personal data have received appropriate instructions and are bound by confidentiality obligations.
This Privacy Policy is valid and effective from 21 October 2026.
V-SPEDITION s.r.o., Rovné 137, Humenné District